Detailed Job Description: Managing Director

Updated: Apr 1

Date Posted: March 2021 Application Deadline: April 15 Start Date: May 1

Salary: $50,000-$55,000 Province: Ontario Region: Metro Toronto Area City: Toronto Term: Full-time


Kaeja d'Dance - Established in 1991, Kaeja d’Dance is an award-winning Toronto based dance Company that is renowned for creating provocative contemporary dance works, dance films and empowering education, community & outreach programs.

The Company collaborates with international and local dance artists, composers, musicians, stage & costume designers to create performances that push the boundaries of Canadian contemporary dance and infuse local and international communities with exciting new experiences both on and off the stage. Kaeja’s history in dance film has helped facilitate a transition to digital events, that has kept projects and programs going throughout the pandemic.

With over 160 original works including commissions here and abroad, the Company develops innovative performance platforms for professional and non-professional community dance artists provoking collaborative relationships between the body and the everyday.


Kaeja d’Dance is seeking a Managing Director to partner with the Co-Artistic Directors to fulfill the artistic vision of the Company. This is an exciting opportunity for an art’s professional to work with one of Canada’s longest established and vibrant contemporary dance companies. This position (37.5 hours per week) will provide opportunities for a knowledgeable, ambitious individual to take on a leading role in the development of the Company’s continuity and new initiatives. The ideal candidate is a highly organized, self-directed problem solver, a team player and has at least 3 years working experience in the Non-profit Arts Sector. The candidate has exceptional good judgement and a commitment to the audience and donor experience. Now heading into our 30th anniversary, the Company is taking stock of and reimagining aspects of our programming through a process lens of equity, diversity and inclusiveness. If you have a collaborative nature and a passion for arts management, developing audiences, forging connections, live performance, community engagement and contributing directly to the success of an innovative arts organization, this position is for you!

Responsibilities include but are not limited to:

Granting 30%

· Research new and updated funding opportunities from public and private sources

· Stay informed about updates to strategic plans and directions of major arts funders

· Track deadlines for grant applications and deadlines

· Prepare operating grants with the Artistic Directors, including providing data in the CADAC system

· Develop proposals for project grants with the Artistic Directors

Development 10%

· Design and implementing strategies to increase revenue

· Deliver fundraising campaigns

· Recruit new corporate partners for donations, sponsorships and in-kind support

· Recruit new community partners

· Steward relationships with multiple stakeholders including donors, sponsors, politicians, volunteers

Financial Management 30%

· Develop multi-year budget for operating grants

· Develop the annual budget which is presented to the board for approval and provide quarterly reports

· Facilitate the preparation of annual financial statements with the auditor and ensure completion of annual Charities Return

· Maintain records of donations and process tax receipts annually

· Complete simple bookkeeping processes including: processing bills, making payments, creating invoices, receiving payments, and running bi-weekly payroll

· Work with the freelance bookkeeper to complete monthly reconciliations of bank statements and credit card; complete annual GST report; monthly processing of payroll liabilities

· Work with the Artistic Directors (or other project leads) to develop project budgets

· Manage banking and monitor account fees and cash flow to maintain the Company in a healthy position

Project Administration and Producing 15%

• Project management of multi-year community engagement projects, festivals, tours, film shoots, special events and creation projects and performances

· Prepare contracts for projects, partners and collaborators

· Gather data required for project evaluation

· Seek performance opportunities locally and Internationally

·Prepare proposals for presenting opportunities

Human Resources 5%

· Report to the Board of Director, recruit new members as necessary, attend meeting

· Secure employment grants to create new positions: recruit, onboard, and train new staff

· Ensure T4 and T4A reports are prepared on an annual basis

· Develop and maintain job descriptions for staff and create contracts for new employees

· Develop and review policies with the Board of Directors eg: Anti-Harassment

· Contribute to development of strategies to reduce and remove barriers to employment, participation and opportunities

· Implement processes that make Kaeja d’Dance a more pluralistic organization

·Ensure new dance workshop facilitators are up-to-date on vulnerable sector screening

General Operations 10%

· Team with 2 full-time Artistic Directors and supervise 1 full-time Project & Communications Manager, several part-time employees and contract staff and volunteers

· Collaborate with the Project and Communications Manager on the development of marketing and communication strategies

· Renew insurance on an annual basis

· Actively engage with the dance and performing arts sector and arts service bodies

·Support educational and professional training programs


· Excellent organizational skills: managing critical paths, creating timelines, maintaining schedules, tracking/documenting materials, proofreading copy, etc

· A strong and vital approach, commitment and implementation towards anti-racism and anti-harassment and the lived experience of marginalized collaborators and team members, volunteers and audiences

· Experience managing small teams and training new team members and/or volunteers

· Advanced budget understanding and management

· Advanced problem-solving skills. You are a resourceful and creative thinker when faced with a challenge, and you understand that every obstacle has a solution. You think ahead, anticipate potential problems/outcomes and plan accordingly

· Able to multi-task

· Highly developed research and grant writing skills and a track record of writing successful funding submissions

· Fluency in English

· Experience with private fundraising such as corporate sponsorship or foundation donations

· Strong interpersonal skills. Comfortable working with a variety of stakeholders such as presenters, arts councils, volunteers, our board, current and potential donors, local politicians, small business owners and community groups with a commitment to quality customer service;

· Comfort in evolving projects and ability to prioritize deadlines

· Strong interest in the performing arts, community engagement, public space activation and city building

Must be comfortable using:

· Microsoft Office Suite

· Excel or other spreadsheet data management software

· Google Products: Google Drive, Google Docs primarily

· Familiarity with basic bookkeeping processes (Quick Books knowledge an asset)

This is a full-time position M-F, 37.5hr/week. Occasional over-time/evening or weekend work as needed during production times.

We are open to applicants from a wide range of education backgrounds and lived experience for this position. We are seeking individuals with training and expertise in arts management, including fundraising, sponsorship development, grant writing, budget development and financial reporting.

Management experience in the arts or other not-for-profit organization will be essential to success in this role. Individuals who feel they have the skills and competencies required to meaningfully contribute to this position are encouraged to apply.


· 3weeks paid holiday = 2weeks of vacation annually plus an additional week off during office closure from Dec 25 – Jan 1

· Holiday increases to 4weeks after the 1st year

· Time off in-lieu

· Flexibility to work remotely on communication and admin duties

NB: once in-person events resume, the MD will be required on-site for productions and some work days

Kaeja d’Dance is committed to continue work to reduce barriers to participation in our events and employment. We welcome and encourage applications from all who are legally able to work in Canada, including those who self-identify as Indigenous, Black, People of Colour, persons with disabilities and/or LGBTQ2S+ and/or any other minority.


· Submission deadline: We will begin reviewing applications as received

· Please email your cover letter, resume as one single pdf document to with the subject line "Managing Director".

· The position will remain open until filled.

While we thank all applicants for their interest, only those selected for an interview will be contacted.

Contact Info:

Name: Lori Endes, Board President




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Job Posting: Managing Director

Date Posted: March 2021 Application Deadline: April 15 Start Date: May 1 Salary: $50,000-$55,000 Province: Ontario Region: Metro Toronto Area City: Toronto Term: Full-time ORGANIZATION DESCRIP

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Green Fischer 

Family Trust

Lindy Green

Family Foundation


RBC Emerging

Artists Project


Kaeja d’Dance would like to acknowledge that we are situated upon traditional territories. Our artists, collaborators, staff and team are grateful to be creating art on this land that has been nurtured by recorded and unrecorded human activity for by thousands of years. We honour and respect the traditional lands and waterways of the Wendat, Anishinabek Nation, the Haudenosaunee Confederacy, the Mississaugas of the Credit First Nation, and the Métis Nation. We are in the 'Dish with One Spoon' territory - a treaty between these nations reflecting a commitment to share the territory and protect the land. We also recognize the enduring presence of diverse Indigenous peoples on this land.

Charity #: 12754 5135 RR0001

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